Sacred Heart Cathedral Preparatory (SHC) is a Catholic, co-educational college preparatory secondary school located in the heart of San Francisco, California. We provide an academically rigorous and intellectually stimulating experience for each student. The entire community is committed to cultivating each student’s unique talents and passions, and providing rich opportunities for students to discern and realize their individual potential through intellectual, artistic, athletic, social, and spiritual exploration and growth. SHC is a San Francisco Archdiocesan High School that is cosponsored by the De La Salle Christian Brothers of the District of San Francisco and the Daughters of Charity of St. Vincent de Paul of the Province of the West.
SHC college advisors will work collaboratively with each other, students, parents, teachers, school counselors and colleges/universities to guide students throughout their four years at SHC in the college research, preparation, application, acceptance and enrollment process. SHC college advisors will work throughout the calendar year and report directly to the Director of Counseling and Advising (DCA).
MAJOR AREAS OF RESPONSIBILITY (INCLUDING BUT NOT LIMITED TO)
Essential Duties and Responsibilities:
- Modeling for students and the entire SHC community the ideals of a Catholic, Lasallian Vincentian educator
College Advising, including:
- Meeting individually with juniors (beginning in the spring semester) and seniors at least once each semester as they begin and progress through the college application process and documenting all contacts in the SIS including type of contact and brief summary of content of session
- Planning college tours for juniors
- Offering college research, planning and application workshops/seminars to groups of students and families at times most convenient to them, including evening, weekends, and summer months
- Hold individual meetings with parents and students at times most convenient for them, including evenings, weekends, and summer months
- Provide counseling and advising to students, parents, and summer school administration during SHC summer school
- Writing letters of recommendation for college admissions and scholarships, preparing and sending Secondary School Reports to colleges, universities and scholarship sources, and mid- year reports as necessary or requested
- Making sure students have documented in Naviance colleges/universities to which they have applied and were admitted and the college/university they will attend.
- Celebrating senior college admissions to the entire community
- Preparing reports related to college application, admission and matriculation [Naviance] and reports of SHC student enrollment in, progress through, and graduation from colleges/universities to which they matriculated [National Student Clearinghouse] for administration and DCA
- Making students aware of scholarships and grant funding opportunities; tracking and reporting overall amounts of scholarships/grants SHC seniors are offered/receive from colleges and universities
- Provide documentation to ﬁnancial aid administrators for Dependency Override on the FAFSA
Standardized Testing & Naviance Coordination:
- Informing students of resources available for preparing to take college admissions exams:
- On-site contracted instruction
- Off-campus instruction
- Prep Me® through Naviance
- Arranging for on-site contracted SAT/ACT preparation courses
- Advising students in the college preparation curriculum and college application/ﬁnancial aid process
- Coordinating and overseeing visits from college admission representatives
- Ensuring student, parent, counselor and teacher Naviance accounts are activated
- Educating students and parents in the use of Naviance Family Connection for making informed decisions about their college options [comparing colleges and universities, exploring scholarship opportunities, tracking college applications, and accessing a variety of other college research materials]
- Instructing teachers in the use of Naviance Teacher’s Desk as an invaluable tool for writing and submitting teacher recommendations to post-secondary institutions to which SHC students apply
- Working with the IT department to ensure that Naviance remains updated with the Student Information System (SIS; PowerSchool) and linked to the National Student Clearinghouse
- Keeping Naviance Subscription (with National Student Clearinghouse) up-to-date
- Collaborating with counselors in effective use of Naviance during 9-11 grade
- summer months
- Coordinating with DCA the school-wide administration of ASPIRE, PSAT, Quality Core, and AP testing
- Working collaboratively with the DCA in preparing reports and analyses for the administration of standardized test score results (e.g. College Board and ACT exams).
- Following-up with alumni through survey and standardized interviews to prepare reports of feedback related to SHC preparation for college success. Provide information useful for improvement as well as for promotion (Office of Communications and Admissions)
- Taking college admissions workshops, particularly those presented by UC, CSU, ACT, the College Board, and utilizing other means to acquire necessary information to advise students relative to grade level regarding the college admissions process
- Building strong relationships with admissions officers through membership in and attendance at WACAC & NACAC meetings to promote SHC and our students
- Meeting directly with college admissions officers throughout the country to establish rapport, and arranging/facilitating meetings between the administrative team and Directors/Deans of Admission at selective and highly selective universities. Utilize the summer months for much of this work so as to be most present to SHC students during the academic year
- Attending and participating in Counseling Department meetings and workshops
- Updating school counselors about the college admissions process and the choice of courses while in high school
- In collaboration with colleagues, prepare, track, and report on annual college advising budget for the DCA
- Perform other duties as required
QUALIFICATIONS & SKILLS
- Experience with college advising, admissions, and ﬁnancial aid processes at the secondary and/or collegiate level.
- Masters Degree or higher preferred
- Proﬁcient with accessing, analyzing, and communicating complex information and data to a variety of audiences, including students, parents, administration, and sponsoring organizations.
- Effective verbal and written communication skills; pleasant, warm demeanor
- Must show a high level of initiative and follow through with the ability to work independently
- Strong organizational and project management
- Detail-oriented, ﬂexible, strong work ethic
- Demonstrated ability to collaborate in a diverse, inclusive work environment
- Proﬁciency in computer applications, including knowledge of Microsoft Office products, Google Applications, databases and social media
- Candidate will also be committed to ongoing education and professional growth.
The statements herein describe the general nature and level of work being performed by employees assigned to this position and should not be construed as an exhaustive list of all responsibilities, duties, and, skills required of personnel so assigned.
CERTIFICATIONS AND/OR LICENSURE
EDUCATION AND/OR EXPERIENCE
Minimum five (5) years of counseling experience with Bachelor’s Degree; Master’s Degree Preferred and/or an equivalent combination of training and experience
The physical demands described here represent those that must be met by an employee to successfully perform the essential job functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers to handle or feel as well as talk and hear. The employee is frequently required to reach with hands and arms. The employee is required to stand and walk. The employee may lift and/or move up to 25 pounds.
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.
Kindly submit a letter of interest and current resume to: Ms. Carol Collins, Administrative Associate email: firstname.lastname@example.org or mail: 1055 Ellis Street, San Francisco, CA 94109
Application Deadline: Until position is filled.
SHC is an Equal Opportunity Employer