Save The Date: May 14-16, 2025
Attendee registration coming soon!
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Learn more about
Sponsorship Levels
Be sure to take advantage of these exclusive, limited opportunities! Sponsors are key to the success of our event. We look forward to working with you and your organization.
The Chairman: $10,000 (2 available)
- 2 (two) Full Conference registrations (includes table in Exhibitor Hall)
- Conference center lobby signage
- Exclusive ad on WACAC website
- Opportunity to place a branded novelty item at registration table
- Banner ad on WACAC website 2 (two) weeks before and after conference
- Special verbal recognition as a sponsor at an event
- Daily push notification in conference app
- Recognition on WACAC social media
- Opportunity to present at your own Exhibitor Showcase
- Your presentation will be advertised on all conference schedules, but attendance is not guaranteed.
The Sammy: $8,000 (2 available)
- 1 (one) Full Conference registration (includes table in Exhibitor Hall)
- Hotel lobby signage
- Opportunity to place a branded novelty item at registration table
- Logo recognition on WACAC website
- Special verbal recognition as a sponsor at an event
- Daily push notification in conference app
- Recognition on WACAC social media
Note: For all remaining sponsor levels, tables in the Exhibitor Hall are not included. To have a table, please register as an exhibitor.
The Dino: $5,000 (2 available)
- Opportunity to place a branded novelty item at registration table
- Logo recognition on WACAC website
- Logo on official conference signage
- Special verbal recognition as a sponsor at an event
- Daily push notification in conference app
- Recognition on WACAC social media
PROGRAM/EVENT SPONSORSHIPS
Including: verbal recognition during the conference; banner advertisement on conference websites; event signage with name, logo and message.
Conference Lanyards: $5,000 (1 available)
Conference Totes: $5,000 (1 available)
Counselor Fair (May 15): $7,500 (1 available)
Opening Session & Conference Keynote Speaker (May 14): $5,000 (1 available)
First-Timer Breakfast (May 15): $5,000 (1 available)
Pre-Conference Breakfast: $4,000 (1 available)
Local Counselor Cocktail Hour: $2,000 (1 available)
Photo Op Stop: $3,000 (1 available)
Conference Coffee Break: $2,000 (1 available)
Opening Reception Sponsorship: $2,500 (3 available)
Closing Reception/Brunch Sponsorship: $2,000 (3 available)
Social Event (May 15): $2,500 (6 available)
Gear for Volunteers: $2,000 (1 available)
OTHER SPONSORSHIPS
Branded Hotel Key Cards: $10,000 (closes March 30)
A key in every guest’s hand, and your logo on every key at the conference host hotel, Planet Hollywood. One of the single best branding opportunities at this event! (Note: sponsor must provide WACAC with logo art file, to be used on key card in conjunction with WACAC logo)
Full Conference Scholarship: $1,500 (closes April 30)
Make a meaningful splash by contributing to the WACAC Scholarship Fund! All proceeds will be directly applied to registration and associated attendance costs for eligible high school counselors and college admission professionals. Includes verbal recognition at the opening session as well as signage at check-in.
Conference Registration Scholarship: $450 (closes April 30)
Support your colleagues by funding scholarships for Las Vegas! All proceeds will be directly applied to conference registration for eligible high school counselors and college admission professionals. Includes verbal recognition at the opening session.
Conference Attendees List: $800
A full conference attendee list will be provided two weeks prior to the first day of the conference as well as a week after the conference has concluded. By purchasing the attendee list, vendors agree to send out no more than two (2) communications to each attendee.
Conference Mobile App: $10,000 (SOLD)
Attendees will see your branding throughout the conference whenever they use the conference mobile app. The app includes announcements, guides, session information, exhibitor information, and much more!
Call For Conference Session Proposals
If you’re interested in presenting at the 2025 Annual Conference, please submit your session proposal form by Friday, Jan. 3.
Successful proposals will:
- Speak to major issues in the field, best practices, and/or access, equity and inclusion in college admissions. Ideally, presenters will reflect a wide range of voices in the profession and relate to this year’s conference theme, “All In.”
- Offer shared knowledge that can be easily implemented by other individuals or organizations
- Include at least two presenters at time of submission
- Be successfully presented within the 60-minute time limit
Notification of acceptance will be sent by January 10, and presenters must confirm their participation by January 24. Presenters are responsible for all conference registration fees and travel costs.
As an added bonus this year, you have the option to indicate if you would like your proposal to be considered for one of the WACAC Share, Learn, Connect (SLC) programs.
For questions about session proposals, please email Catalina Cifuentes, WACAC Past-President & Conference 2025 Sessions Committee Chair.
For general questions about the WACAC Annual Conference, please contact the Conference Committee.
Room Rates
$79/night (plus taxes) for single or double-occupancy rooms. No resort fees!
To reserve this special rate, rooms must be booked using WACAC’s designated link.
Phone reservations for the group block are available by calling 1-866-317-1829. Please reference group name WACAC 2025 Annual Conference or group code SMWAC5. However, a processing fee of $15 per reservation will be added.
Guests can make reservations in the group block until Saturday, April 19. After that date, this special rate will only be offered based on hotel availability.
Attendee Rates
| FULL CONFERENCE (Member/Non-Member) |
ONE-DAY Access (Member/Non-Member) |
|
|---|---|---|
| Early (through March 14) | $450/$550 | $200/$300 |
| Regular (March 15 – April 30) | $550/$650 | $200/$300 |
| On-Site (May 14-16) | $650/$750 | $250/$350 |
PRE-CONFERENCES: $150 ($175 On-Site) + Full Conference Registration
COUNSELOR COLLEGE FAIR: $150 ($250 On-Site)
Apply For A Scholarship
Conference scholarships are available for WACAC members who have financial need and would otherwise be unable to participate. Priority will be given to public high school counselors and community college admission professionals. The deadline to apply is Tuesday, Jan. 21 at 5:00 p.m. (PT). All the information you need can be found in the application form.
Exhibitor Rates
Exhibitors are key to the success of our event. We look forward to working with you and your organization as you prepare to exhibit at the 2025 WACAC Conference in Las Vegas!
Exhibit Booth (includes 1 registration): $1200
Exhibit Booth (per extra attendee): $200
- Exhibitor tables are 8 feet in length and will come with two chairs. Access to power is not guaranteed, but if required, it may be purchased at an additional cost.
- The specific location of the exhibitor space is TBD, but it will be centrally-located.
Please email Chris O’Sullivan with any questions. You can also consult our helpful, living FAQ document. Note: exhibitor registration closes Wednesday, April 30!