Wednesday, May 14 to Friday, May 16
Attendee Registration Is Now Open!
Click below for
Room Rates
$79/night (plus taxes) for single or double-occupancy rooms. No resort fees!
To reserve this special rate, rooms must be booked using WACAC’s designated link. Please note that when you book your room, Planet Hollywood will charge the first night’s rate ($79 plus applicable taxes).
Upon booking, you will receive a confirmation email with the estimated cost of your whole stay. You can use this email to document and itemize the credit card payment if your office requires an expense form.
Phone reservations for the group block are also available by calling 1-866-317-1829. Please reference group name WACAC 2025 Annual Conference or group code SMWAC5. However, a processing fee of $15 per reservation will be added.
Guests can make reservations in the group block until Saturday, April 19. After that date, this special rate will only be offered based on hotel availability.
Attendee Rates
| FULL CONFERENCE (Member/Non-Member) |
ONE-DAY Access (Member/Non-Member) |
|
|---|---|---|
| Early (Extended to April 30!)* | $450/$550 | $200/$300 |
| Late/On-Site (May 1 – 16) | $650/$750 | $250/$350 |
PRECONFERENCES: $100 ($175 Late/On-Site) + Full Conference Registration
Learn more about each of these preconference workshops and their presenters!
Note: the preconference workshop, “Navigating Pathways: Enhancing Student Success Through Community College Programs,” will be presented as a FREE session.
COUNSELOR COLLEGE FAIR: $150 ($250 Late/On-Site) + Full Conference Registration
*WACAC will only accept credit card payments beginning on April 1. Checks will be accepted through March 31.
Sessions Sneak Peek
We’re excited to preview the first group of sessions! Stay tuned for more announcements about everything you can look forward to experiencing and learning at the conference.
Full Schedule At-A-Glance
Tuesday, May 13
8:30 a.m. – 5:00 p.m. | Counselor College Tours
Wednesday, May 14
8:00 a.m. – 12:00 p.m. | Counselor College Tours (subject to availability)
8:00 a.m. – 5:00 p.m. | Conference Registration & Badge Pick-Up
9:00 a.m. – 11:00 a.m. | Exhibitor Set-Up
9:00 a.m. – 12:00 p.m. | Pre-Conference Sessions (4 sessions)
12:00 p.m. – 7:00 p.m. | Exhibitor Hall Open
1:00 p.m. – 2:15 p.m. | Opening Session (Keynote)
2:45 p.m. – 3:45 p.m. | Session Block 1
4:00 p.m. – 5:00 p.m. | Session Block 2
5:00 p.m. – 7:00 p.m. | Exhibitor Wine & Cheese Reception
Thursday, May 15
8:00 a.m. – 5:00 p.m. | Conference Registration & Badge Pick-Up
8:00 a.m. – 5:30 p.m. | Exhibitor Hall Open
8:00 a.m. – 10:00 a.m. | Coffee and Tea (Mezzanine)
8:00 a.m. – 9:00 a.m. | First-Timer Continental Breakfast/Locals Breakfast meet-up spot
9:00 a.m. – 9:45 a.m. | Counselor College Fair
10:00 a.m. – 11:00 a.m. | Session Block 3
11:15 a.m. – 12:15 p.m. | Session Block 4
12:30 p.m. – 1:50 p.m. | Conference Lunch & WACAC Business Meeting (open to all!)
2:00 p.m. – 2:30 p.m. | CBO Fair
2:45 p.m. – 3:45 p.m. | Session Block 5
4:00 p.m. – 5:00 p.m. | Session Block 6
5:15 p.m. – 6:15 p.m. | SIG Social
5:30 p.m. – 8:30 p.m. | Exhibitor Tear-Down
7:00 p.m. – 10:00 p.m. | Conference Social
Friday, May 16
8:30 a.m. – 9:30 a.m. | Breakfast
9:45 a.m. – 10:45 a.m. | Session Block 7
11:00 a.m. – 12:00 p.m. | Conference Closing Session
Click below for
Exhibitor Rates
Exhibitors are key to the success of our event. We look forward to working with you and your organization as you prepare to exhibit at the 2025 WACAC Conference in Las Vegas!
Exhibit Booth (includes 1 registration): $1200
Exhibit Booth (per extra attendee): $200
- Exhibitor tables are 8 feet in length and will come with two chairs. Access to power is not guaranteed, but if required, it may be purchased at an additional cost.
- The specific location of the exhibitor space is TBD, but it will be centrally-located.
Please email Chris O’Sullivan with any questions. You can also consult our helpful, living FAQ document. Note: exhibitor registration closes Wednesday, April 30!
Click below for
Learn more about
Sponsorship Levels
Be sure to take advantage of these exclusive, limited opportunities! Sponsors are key to the success of our event. We look forward to working with you and your organization.
The Chairman: $10,000 (1 available)
- 2 (two) Full Conference registrations (includes table in Exhibitor Hall)
- Conference center lobby signage
- Exclusive ad on WACAC website
- Opportunity to place a branded novelty item at registration table
- Banner ad on WACAC website 2 (two) weeks before and after conference
- Special verbal recognition as a sponsor at an event
- Daily push notification in conference app
- Recognition on WACAC social media
- Opportunity to present at your own Exhibitor Showcase
- Your presentation will be advertised on all conference schedules, but attendance is not guaranteed.
The Sammy: $8,000 (1 available)
- 1 (one) Full Conference registration (includes table in Exhibitor Hall)
- Hotel lobby signage
- Opportunity to place a branded novelty item at registration table
- Logo recognition on WACAC website
- Special verbal recognition as a sponsor at an event
- Daily push notification in conference app
- Recognition on WACAC social media
The Dino: $5,000 (2 available)
- Opportunity to place a branded novelty item at registration table
- Logo recognition on WACAC website
- Logo on official conference signage
- Special verbal recognition as a sponsor at an event
- Daily push notification in conference app
- Recognition on WACAC social media
Note: A table in the Exhibitor Hall is not included at this level. To have a table, please register as an exhibitor.
Program/Event Sponsorships
Including: verbal recognition during the conference; linked logo placement on conference websites; event signage with name, logo and message. Note: A table in the Exhibitor Hall is not included at these levels. To have a table, please register as an exhibitor.
Counselor Fair (May 15): $7,500 (1 available)
Opening Session & Conference Keynote Speaker (May 14): $5,000 (1 available)
First-Timer Breakfast (May 15): $5,000 (1 available)
Pre-Conference Breakfast: $4,000 (1 available)
Local Counselor Cocktail Hour: $2,000 (1 available)
Photo Op Stop: $3,000 (1 available)
Conference Coffee Break: $2,000 (1 available)
Opening Reception Sponsorship: $2,500 (3 available)
Closing Reception/Brunch Sponsorship: $2,000 (3 available)
Social Event (May 15): $2,500 (6 available)
Gear for Volunteers: $2,000 (1 available)
Conference Lanyards: $5,000 (SOLD)
Conference Totes: $5,000 (SOLD)
Other Sponsorships
Note: A table in the Exhibitor Hall is not included at these levels. To have a table, please register as an exhibitor.
Branded Hotel Key Cards: $10,000 (closes March 30)
A key in every guest’s hand, and your logo on every key at the conference host hotel, Planet Hollywood. One of the single best branding opportunities at this event! (Note: sponsor must provide WACAC with logo art file, to be used on key card in conjunction with WACAC logo)
Full Conference Scholarship: $1,500 (closes April 30)
Make a meaningful splash by contributing to the WACAC Scholarship Fund! All proceeds will be directly applied to registration and associated attendance costs for eligible high school counselors and college admission professionals. Includes verbal recognition at the opening session as well as signage at check-in.
Conference Registration Scholarship: $450 (closes April 30)
Support your colleagues by funding scholarships for Las Vegas! All proceeds will be directly applied to conference registration for eligible high school counselors and college admission professionals. Includes verbal recognition at the opening session.
Conference Attendees List: $800
A full conference attendee list will be provided two weeks prior to the first day of the conference as well as a week after the conference has concluded. By purchasing the attendee list, vendors agree to send out no more than two (2) communications to each attendee. Please note this may be purchased only in conjunction with purchase of attendee or exhibition registration.
Conference Mobile App: $10,000 (SOLD)
Attendees will see your branding throughout the conference whenever they use the conference mobile app. The app includes announcements, guides, session information, exhibitor information, and much more!
For general questions about the WACAC Annual Conference, please contact the Conference Committee.