Membership FAQs

The membership cycle is July 1 – June 30. We do not prorate membership, so renew early to make the most of your membership.

Membership for WACAC is an individual membership offered to professionals in the following categories.

• College/University
• Community-Based Organizations/Non-Profit
• District/System
• High School
• Independent Counseling
• Retired
• Business Professional (non-voting)
• Student (non-voting)

• Regular Membership (all levels): $60 annually, July 1 through June 30.
• Regular Membership, Public School Counselors and Community-Based Organizations (all levels): $0 annually, July 1 through June 30. Free memberships subject to verification by the Membership Committee.
• Retired/Student Membership: $40 annually, July 1 through June 30.

Please note that dues and current structure ($60/$40 for all) are subject to change in future years upon vote of the Membership.

1. Click here.
2. Login with your username and password. Hint – your username is your email address.
3. Complete the registration form. Your membership is not complete until you submit this form.

1. Click here and select “forgot password”.
2. Enter your username (your email address) on the next screen.
3. Check your email (might be in a Junk folder) for the password reset link.
4. Reset your password.
5. Click the orange “Join Now” button at the top left. You can also click here to register after your password reset.
6. Complete the registration form. Your membership is not complete until you submit this form.

Welcome to WACAC!

1. Click here and scroll down to “New Users”.
2. Enter your email address and follow the instructions on the next screen to set up your account and submit the membership form.

You will receive a confirmation email titled, “Registration Confirmed – 2024-2025 WACAC Membership”, as well as a separate email with your invoice PDF.

WACAC prefers that credit cards are used for all payments to the organization. As a 501c3 non-profit, WACAC will provide a W-9 upon request.

Recognizing that some of our members’ institutions rely on checks as the primary form of payment for bills, WACAC will accept Membership payments by check only for a certain portion of the year. See timeline below.

• From July 1 – December 31
  • Pay by credit card or check.
• From January 1 – June 30
  • Credit card only.

Please note that membership in WACAC is free for Public School Counselors and CBO

Payment by Check Instructions

Please indicate “Invoice Me” when you submit your membership form, process the invoice through your internal process, and mail us a check within 30 days of registration to:

Western Association for College Admission Counseling (WACAC)
2629 Foothill Blvd. #124
La Crescenta, CA 91214

WACAC will not issue any refunds for membership. The only exception is if a membership application is not approved.

Please check our Public Directory here. Anyone who has a current membership will appear in the directory. Please note that not all fields need to be answered in order to search.

Please note that membership transfers are subject to approval by the Membership Committee.

1. Email wacacmembership@wacac.org to let us know which staff member has departed and which person you would like the membership transferred to.
2. If you paid for your departing staff member’s membership, we will send you a discount code for your new (or another) staff person to use.
3. Instruct your new staff member(s) to submit the WACAC membership form (click here, they will create a new account with their new work email address under “New Users”).
4. When they get to the payment section at the end of the form, they will input the transfer membership discount code.

WACAC Membership is an individual membership. We do not have an “organizational” membership. It is preferred that each member joins, renews, and manages their own membership.

Why? Each person needs to create an account (with a username and password) in order to renew/join. Additionally, the membership form asks questions like “can you present in languages other than English?”, preferred pronouns, demographic information, how many years you have worked in the field, etc.

We can accommodate one person paying for multiple people in an organization. If you would like to pay for multiple colleagues, we ask that each person hold off on joining/renewing. Email wacacmembership@wacac.org with a list of names of those who need to join/renew. We will follow up with next steps from there.

Yes, you can submit payment for multiple members. However, the instructions are different for credit card v. check payment, and please pay attention to our deadline for check payments.

The deadline to pay for membership using a check payment is December 31. WACAC will only accept check payments for membership from July 1 – December 31.

1. Each member should submit their own membership form and select “Invoice Me” in the payment section.
2. Upon submission of the form, each member will be emailed an open invoice PDF.
3. Have each member forward you their PDF invoice.
4. In one mailing, send all open invoices, with a check for the total amount due, to:

Western Association for College Admission Counseling (WACAC)
2629 Foothill Blvd. #124
La Crescenta, CA 91214

Please reach out to wacacmembership@wacac.org with a list of all your staff members who will be joining/renewing WACAC. We’ll follow up with instructions from there.

Please email wacacmembership@wacac.org to change your username.

Please note that if you need to change your username because of a job change (i.e., you have a new email address), you will need to create a new account with your new work email address (click here and scroll down to “New Users”). Follow the instructions to submit the membership form. Afterwards, please email wacacmembership@wacac.org and we will merge your old account with your new one.

We disabled this field from editing. If you need to change your Organization because you’ve changed jobs, please follow the instructions below. For all other reasons, please email wacacmembership@wacac.org and we’ll make the change for you.

Job change instructions: Create a new account with your new work email address (click here and scroll down to “New Users”). Follow the instructions to submit the membership form. Afterwards, please email wacacmembership@wacac.org and we will merge your old account with your new one.

Congrats on the new job! To update your information with WACAC, please create a new account with your new work email address (click here and scroll down to “New Users”). Follow the instructions to submit the membership form. Afterwards, please email wacacmembership@wacac.org and we will merge your old account with your new one.

Please note that if your previous institution (the job you’re leaving) paid your membership dues on your behalf, then you will need to pay the membership dues again (if not a public high school or CBO).

Why? Our policies indicate that if an institution pays the membership dues, then the institution has the ability to transfer the payment to a new person should the original member leave (in this case, you).

Example – Johnny works at Red Brick University and joins WACAC in July. Red Brick pays for his membership. A few months later, he leaves Red Brick and starts a new job at Ivy League University. Red Brick hires Claudia – Johnny’s replacement – and wants her to join WACAC. We’ll transfer the $60 they paid for Johnny to Claudia’s membership. Johnny needs to join WACAC as a ‘new’ user with his Ivy League email address (and have Ivy League pay, assumingly). WACAC will merge Johnny’s old profile with his new one.

Note – need to change your info because of a job change? Please do NOT update your information in your portal with your new job info. You will need to resubmit the membership form with your new work email address. Email wacacmembership@wacac.org with any questions.

An added benefit of MemberClicks is a membership portal. Once you have logged into the membership portal, please visit your profile to ensure that we have your correct contact information on file. In this area, you’ll also be able to update several other key areas of information that will help us serve you better. In addition, membership will roll out additional features this year including an events calendar and members only resources. Click here to update your profile.

Membership transfers are subject to approval by the Membership Committee. Please email us at wacacmembership@wacac.org.

We will use the same guidelines for approving WACAC members as we have in the past. Please visit our website for more information on guidelines for different membership types.

Membership benefits:

• Volunteer and networking opportunities with our more than 2,500 members.
• WACAConnection biweekly newsletter
• Reduced prices for professional development events
• Annual Conference
• Share, Learn & Connect, half-day professional development workshops
• Legislative advocacy conference and training
• Scholarships and grants to attend events
• Special Interest Group (SIG) membership – learn from members with similar jobs or demographics to you
• Job board
• Leadership and committee opportunities
• Website resources and online toolkits